21st CCLC Grant Overview

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The 21st Century Community Learning Centers (CCLC) program is authorized under Title IV, Part B of the Elementary and Secondary Education Act, as amended by the No Child Left Behind Act of 2001. The 21st CCLC program provides federal funding for the establishment of community learning centers that provide academic, artistic and cultural enrichment opportunities for children, particularly students who attend high-poverty and low-performing schools, in order to meet state and local standards in core academic subjects such as reading, math and science. This program is also intended to offer students a broad array of activities and to include families and the community in the educational process.

 

The No Child Left Behind Act of 2001 recognizes that improved student achievement occurs when communities implement programs that are scientifically proven to be effective. The 21 CCLC program is committed to ensuring that students have access to high quality and engaging enrichment activities that truly support their learning and development. The 21 CCLC initiative further stresses the importance of diverse groups and organizations working together to strengthen school and community networks to help students and families succeed. Extended learning opportunities are a critical part of the continuum of learning that promote student achievement and school improvement.
 

Program Goals

• To assist youth in meeting state standards for core academic subjects by providing students with academic enrichment opportunities before school, after school and/or during holidays or summer recess.

 

• To offer participants a broad array of other services and programs, such as art, music, recreation activities, character education, career and technical training, drug and violence prevention programming, and technology education.

 

• To provide educational services for families of participating students, such as literacy instruction, computer training and/or cultural enrichment.

 

• To ensure that both youth and their families have decision-making roles in the creation, operation and evaluation of every 21st CCLC in New York.

 

• To mobilize school, community and private sector social and health services support and resources in order to remove barriers that impede students’ learning.

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21st CCLC Core Components

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• Academic Enrichment includes tutorial services to help students, particularly students who attend low-performing schools, meet state and local student academic achievement standards in core academic subjects such as reading and mathematics. Academic enrichment activities supplement and enhance what is learned during the regular school day. Service learning is another enrichment opportunity that allows students to engage their classroom learning with their communities through service-oriented projects.

• Positive Youth Development includes a broad array of activities and programs that encourage students to develop into well-rounded and healthy adults who contribute to their communities. Such activities include, but are not limited to, recreation and sports, art, music, dance, drug and violence prevention, counseling, and character education.

• Family Literacy and Educational Development Services consists of programs and services based on identified needs of students and their families. Family events are encouraged but are not sufficient to meet this program requirement.

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PCSD 21st CCLC Mission Statement

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The mission of the Poughkeepsie 21st Century Community Learning Center grant program is to establish learning centers that provide students with academic enrichment opportunities along with athletics, arts, and cultural activities designed to complement the students' regular school day programs.

 

The high-quality, extended school day 21st Century programs offered by our community partners in collaboration with our dedicated PCSD staff supports our Mission Literacy initiative and, of equal importance, celebrates and acknowledges Poughkeepsie City School District's commitment to deliver on the promise of a high-quality, world-class education for every child, every day, in every classroom.

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21st CCLC Stakeholders

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• Students

• District grant administrators and staff
• Site coordinators

• Teachers

• School support staff

• Custodians
• Parents and guardians
• Community-based organizations
• Evaluators
• NY State Education Department
• US Department of Education

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21st CCLC Advisory Council

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The role of the advisory committee is to function as a leadership group to the 21st CCLC; advising and guiding the overall program in the areas of but not limited to: community engagement and support, conducting needs assessments, grant and program development, obtaining resources, and strengthening assets. The advisory committee is expected to remain deeply engaged in the development, implementation and evaluation of the program throughout the term of the grant. The advisory committee shall meet quarterly as scheduled by the Program Coordinator.

 

Advisory Council Members

Jack Mager - Interim 21st CCLC Program Coordinator

Tracy Farrell - Assistant Superintendent for Curriculum, Instruction, and Grants Management

Lisa Chauveron - President, Impact Development and Assessment

Danielle DiMare - Program Evaluator, Impact Development and Assessment

David Scott - Clinton Elementary School Site Supervisor

Andrea Moriarty - Krieger Elementary School Site Co-Supervisor

Nadine Dargan - Morse Elementary School Site Supervisor

Da'Ron Wilson - Poughkeepsie Middle School Site Supervisor

Jason Gerard - Warring Elementary School Site Supervisor

Delsie Howey - C.O.L.O.R.S. Executive Director

Kevin Connors - C.O.L.O.R.S. Board of Directors

Carole Wolf - Mill Street Loft ARTS Executive Director

Michelle Petrucci - Mill Street Loft ARTS 21st CCLC Project Coordinator

Joe Llanos - M*Power Martial Arts and Musical Director

Toni Llanos - M*Power Dance and Fitness Director

Jeremy Stennett - Project Thunder Executive Director

Tree Arrington - R.E.A.L. Skills Network Executive Director

Nicole Fenichel-Hewitt - Spark Media Project Executive Director

Mary Ellen Iatropoulos - Spark Media Project Director of Education

Maya Wainhaus - Spark Media Project Program Manager

Jenny Greeman - The Leadership Program 21st CCLC Program Manager

Felicia Williams - The Leadership Program 21st CCLC Field Supervisor

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PCSD 21st CCLC Program Staff Contact Information

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District Staff

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Jack Mager

Interim 21st CCLC Program Coordinator

(845) 527-1527 

jmager@poughkeepsieschools.org

 

Tracy Farrell

Assistant Superintendent for Curriculum, Instruction, and Grants Management

(845) 451-4980

tfarrell@poughkeepsieschools.org

 

Elena Rosado-Kozlowski

Secretary to the Assistant Superintendent for Curriculum, Instruction, and Grants Management

(845) 451-4980

erosado@poughkeepsieschools.org

 

Connie Sherban

Educational Services and Systemic Initiatives Typist

(845) 451-4980

csherban@poughkeepsieschools.org

 

 

Impact Development and Assessment Staff

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Lisa Chauveron

President

lisa@impacteval.com

 

Danielle DiMare

Program Evaluator

dimare.danielle@gmail.com

 

Lauren Gama

Data Consultant

laurenngama@gmail.com

 

 

Clinton Elementary School Staff

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Dave Scott

Principal and Site Supervisor

(845) 451-4600

dscott@poughkeepsieschools.org

 

Maria Brown

21st CCLC Program Teaching Assistant

mbrown@poughkeepsieschools.org

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Krieger Elementary School Staff

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Andrea Moriarty

Principal and Site Co-Supervisor

(845) 451-4672

amoriart@poughkeepsieschools.org

 

Lorraine Vallellanes

21st CCLC Program Teaching Assistant

lvallell@poughkeepsieschools.org

 

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Morse Elementary School Staff

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Nadine Dargan

Principal and Site Supervisor

(845) 451-4690

ndargan@poughkeepsieschools.org

 

Sarah Herman

21st CCLC Program Teaching Assistant

sherman@poughkeepsieschools.org

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Poughkeepsie Middle School Staff

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Da'Ron Wilson

Principal and Site Supervisor

(845) 451-4800

dwilson@poughkeepsieschools.org

 

Helen Purnell

21st CCLC Program Teaching Assistant

hpurnell@poughkeepsieschools.org

 

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Warring Elementary School Staff

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Jason Gerard

Principal and Site Supervisor

(845) 451-4750

jgerard@poughkeepsieschools.org

 

Nicole Logan

21st CCLC Program Teaching Assistant

nlogan@poughkeepsieschools.org

 

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Community Based Organizations' Administrative Staff

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Delsie Howey

C.O.L.O.R.S. Executive Director

dhowey@colorsinfo.org

 

Kevin Connors

C.O.L.O.R.S. Board of Directors

kconnors@colorsinfo.org

 

Carole Wolf

Mill Street Loft ARTS Executive Director

cwolf@millstreetloft.org

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Michelle Petrucci

Mill Street Loft ARTS Assistant Project Coordinator

michellepetrucci@gmail.com

 

Joe Llanos

M*Power Martial Arts and Musical Director

kubojutsu@gmail.com

 

Toni Llanos

M*Power Dance and Fitness Director

mpowerprod@aol.com

 

Jeremy Stennett

Project Thunder Executive Director

jstennett@projectthunder.org

 

Tree Arrington

R.E.A.L. Skills Network Executive Director

realskillsnetwork@gmail.com

 

Nicole Fenichel-Hewitt

Spark Media Project Executive Director

nicole@sparkmediaproject.org

 

Mary Ellen Iatropoulos

Spark Media Project Director of Education

maryellen@sparkmediaproject.org

 

Maya Wainhaus

Spark Media Project Program Manager

maya@sparkmediaproject.org

 

Jenny Greeman

The Leadership Program 21st CCLC Program Manager

jenny@tlpnyc.com

 

Felicia Williams

The Leadership Program 21st CCLC Field Supervisor

felicia.williams1@gmail.com

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NYSAN 10 Elements of a Quality After-School Program

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1: Environment / Climate
A quality program provides a safe, healthy, and nurturing environment for all participants.

2: Administration / Organization
A quality program has well-developed systems and sound fiscal management to support and enhance
worthwhile programming and activities for all participants.

3: Relationships
A quality program develops, nurtures, and maintains positive relationships and interactions among staff,
participants, families, and communities.

4: Staffing / Professional Development
A quality program recruits, hires, and trains diverse staff members who value each participant, understand
developmental needs, and formpositive working relationships with youth, parents, co-workers, and other partners.

5: Programming / Activities
A quality program provides a well-rounded variety of activities and opportunities that support the
physical, social, and cognitive growth and development of all participants.

6: Linkages between Day & After-School
A quality program has its staff work closely with school staff to ensure that after-school academic
components and activities are aligned with and enrich school standards and curricula.

7: Youth Participation / Engagement
A quality program provides opportunities for youth to participate in planning, to exercise choice, and to
engage in a rich variety of offerings.

8: Parent / Family / Community Partnerships
A quality program establishes strong partnerships with families and communities in order to achieve
program goals.

9: Program Sustainability / Growth
A quality program has a coherent vision/mission and a plan for increasing capacity that supports
continuing growth.

10: Measuring Outcomes / Evaluation
A quality program has a system for measuring outcomes and using that information for ongoing program
planning, improvement, and evaluation.

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Roles, Responsibilities, and Expectations

 

Program Coordinator

• Plan, develop, implement, and evaluate overall programs, services and activities to ensure they meet State objectives and the needs and interests of students.

• Ensure the establishment and implementation of all policies and procedures that fulfill the requirements of the 21st Century Learning Centers Grant.

• Ensure the reporting of student data and information from each center to meet grant reporting requirements to ensure that timelines will be met.

• Develop partnerships with parents, community leaders and organizations.

• Develop and maintain public relations to increase the visibility of the after-school programs, services, and activities within the community.

• Supervise and coordinate all staff and volunteers at special events.

• Maintain daily contact with program and administrative staff to interpret and explain organizational mission and standards, and to discuss issues and provide/receive information.

• Maintain contact with external community and school groups, students’ parents, and others to assist in resolving problems and to market/promote the program.

• Articulate the district’s mission, instructional philosophy, and curriculum implementation strategies to the community and solicit its support in realizing the district’s mission.

• Develop and schedule training sessions for the site coordinators, staff, and CBOs.

• Maintain regular communication with the grants manager, site coordinators and the CBOs.

• Conduct quarterly Advisory Council Meetings to discuss successes, concerns, and to brainstorm adjustments that need to be made using the NYSAN Quality Assurance Document.

• Make adjustments in the program as necessary to enhance student achievement.

• Develop and distribute a quarterly newsletter to the parents and community members with information on ways to support academic achievement at home.

• Develop forms and handbooks needed for project.

• Compile parent packets with project overview, permission slips, student contract, surveys, etc.

• Maintain data as needed for the project using the YouthTrak Database and Excel spreadsheets.

• Complete and submit all required reports in a timely manner.

• Travel to the sites to monitor the program.

• Work with the evaluator to ensure the success of the project.

• Attend the mandated NYSED meetings regarding 21st Century Community Learning Center Grant.

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Site Supervisor

• Collaborate with the grant manager and program coordinator to design a comprehensive after-school program offering youth development, academic enrichment and literacy and related educational development to families.

• Coordinate space and other logistics (snack, extended use, security, etc.).

• Conduct a comprehensive coordinated planning session with building and CBO staff on shared expectations, success metrics,and a communication plan for the year.

• Establish effective attendance tracking procedures.

• Establish site binders to store all registration forms, attendance data, lesson plans, and other required forms.

• Develop an Excel contact list for all participants to be utilized when emergency notifications need to be made.

• Display prominently in the main lobby area, all daily program information including room assignments and names of the instructional staff.

• Meet regularly with building and CBO staff to assess the success of the program.

• Share discipline protocols and emergency procedures with all staff.

• Conduct fire drills and practice other emergency procedures annually.

• Provide direct supervision, coaching, and monitoring of staff, community partners, and volunteers during extended school day hours while programs are operating.

• Serve as a liaison between the school staff, students, parents, and CBOs.

• Implement staff sign-in procedure to ensure delivery of services

• Conduct regular visits (including Focused Instructional Learning Walks) to programs and act as the point person to help troubleshoot issues.

• Work to establish links between the 21st CCLC program and the school day curriculum.

• Establish and maintain mechanisms for appropriate documentation and record keeping for all programs; manage the attendance tracking; and analyze after-school data to make necessary improvements to programs.

• Help with recruitment and retention of students and promotion of the program as needed.

• Attend quarterly Advisory Council Meetings to discuss successes, concerns, and to brainstorm adjustments that need to be made using the NYSAN Quality Assurance Document.

• Coordinate and assist the Program Coordinator with the collection of data for the Annual Performance Report (APR).

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Registration and Attendance Protocols

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• Parents need to fully complete two forms for their child to attend any 21st CCLC programming:

 

Enrollment, Participation, & Data Collection Form

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Site Program Registration Form

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• Students will need to sign-in and sign-out of programming each day that they are in attendance. Each site will establish their own protocol for this process but all records must be kept in a binder at the site.

• Beginning with the 2016-2017 program year, the Site Supervisor and Teaching Assistant will be responsible for attendance data for all programs at their site.

• Attendance records will be organized in a binder and kept on-site for the duration of the grant. Copies of the attendance records will be forwarded no less than every two weeks to the 21st CCLC Office so that the data can be entered into YouthTrak.

• Student attendance and program dosage reports will be generated monthly by the Program Coordinator and distributed to each site. Appropriate attendance data will be posted on the 21st CCLC web site.

• Sign-in sheets for adult participants and event information will be kept for all family or adult activities scheduled at each site (i.e. - Family Reading Night, Science Fair, etc.). Copies of these sign-in sheets should be forwarded to the 21st CCLC Office in a timely manner.

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Daily Dismissal Protocol

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• The Site Supervisor or 21st CCLC Teaching Assistant will make an announcement that programming is over for the day. Students will report to the cafeteria or other assigned area and remain there until picked up by their parent/guardian or other designated adult or released by the Site Supervisor or Teaching Assistant to walk home. The Site Supervisor will stay with any students remaining at the end of programming until they are safely picked up.

• Students that are repeatedly picked up late are subject to removal from the program. The Site Supervisor needs to notify the parent/guardian in writing if the student is in jeopardy of being removed.

• Students that are repeatedly picked up early are also subject to removal from the program.

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Emergency Dismissal or Cancellation Protocols

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Dear Parent or Guardian of our 21st CCLC Scholar,

 

It is now the point in our school year when inclement weather may threaten to cancel our 21st Century Community Learning Center Grant Program activities. The Poughkeepsie City School District will continue to use our telephone School Messenger system to announce cancellations whenever possible.

 

We will also begin utilizing our new 21st CCLC web site and Facebook page to notify our stakeholders of cancellations or postponements. These two sites also post announcements about upcoming events and contain general information about our 21st CCLC program.

 

Please visit us at: pcsdesd.wixsite.com/21stcclc and also follow us on Facebook as we take yet another step to keep you informed about all of the wonderful activities that occur in our District.

 

If you have any questions or concerns, please feel free to call me at 845-527-1527.

 

Sincerely,

 

Jack Mager

Program Director

 

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Estimado Padre y Guardia del Programa de Subvención del Siglo 21,

 

Ahora es el momento de nuestro año escolar cuando las inclemencias del tiempo pueden amenazar con cancelar las actividades de nuestro Programa de Subvención del Siglo 21 Centros Comunitarios de Aprendizaje. El Distrito Escolar de la Ciudad de Poughkeepsie seguirá utilizando nuestro sistema de teléfono mensajero para anunciar las cancelaciones, siempre cuando sea posible. 

También comenzaremos a utilizar nuestro nuevo sitio web de la Subvención del Siglo 21 Centros Comunitarios de Aprendizaje y página de Facebook para notificar a nuestros interesados de cancelaciones o aplazamientos. También publicaremos anuncios en estos dos sitios sobre los próximos eventos y contienen información general acerca de nuestro programa del siglo 21 CCLC. 

Por favor, visítenos en: Pcsdesd.wixsite.com/21stcclc y también síguenos en Facebook como tomamos otro paso para mantenerle informado acerca de todas las maravillosas actividades que ocurren en nuestro distrito.

 

Si tiene cualquier pregunta o preocupación llámeme al 845-527-1527.

 

Sinceramente,

 

Sr. Jack Mager

Directo de Programa

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Management of Illness and Emergency Procedures

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Student Discipline and Removal from Programming

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• The Poughkeepsie City School District Student Code of Conduct will be the governing document for all 21st CCLC programs.

• Student behavior or conduct not covered by the Code of Conduct that is determined to be detrimental to the 21st CCLC program may result in the student being suspended from the program.

• Any student suspended from the program may file a written appeal to the Program Coordinator. The student may be reinstated, with possible restrictions, by either the Superintendent of Schools or the Program Director. 

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Program Snacks and Meals

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